Case Study

VCBO Architecture

Learn how VCBO Architects improved efficiency, gained control over their data, and successfully rolled out Part3’s CA management platform firm-wide.

Sep 27, 2024

Company Size: 150-200 employees

Location: Salt Lake City, Utah

Industry: Architectural

Company Size: 150-200 employees

Location: Salt Lake City, Utah

Industry: Architectural

Company Size: 150-200 employees

Location: Salt Lake City, Utah

Industry: Architectural

The challenge 

VCBO Architects, a prominent Utah-based architecture firm, was experiencing increasing difficulties managing its construction administration processes as its projects became more complex. The firm had created an internal system to handle CA tasks; however, due to limited internal resources, the system wasn’t scaling as fast as the firm needed. 

Additionally, the team found themselves using multiple tools across various platforms to accommodate different contractors, leading to confusion and a lack of ownership over their data. 

Recognizing the need for a scalable software solution tailored to architects, VCBO sought a platform that would enhance their workflows while allowing them to maintain control over their data and integrate with other systems their partners were using.


The solution

VCBO partnered with Part3 to implement its comprehensive CA management platform. Part3’s tools, such as submittals, RFIs, reporting, and change order management, enabled the firm to standardize its documents, simplify processes, and automate tedious tasks that were being done manually.

VCBO took a methodical approach to implementation. They ran a Part3 pilot, got buy-in from leadership, and gradually rolled out the software firm-wide. They used internal champions to drive excitement and adoption through presentations and all-hands meetings. They also leveraged survey data to track the effectiveness of training and adoption across their team. Feedback was then used to fine-tune training and address any gaps in user confidence.

Additionally, Part3’s integration with tools like Procore allowed VCBO to maintain control over their data while collaborating with outside contractors, eliminating the need to manage CA across multiple external systems.

Package Selected: Part3 Full Platform


The results

After implementing Part3, VCBO saw significant improvements in efficiency and productivity. The firm was able to standardize its CA processes across the board, ensuring consistent document formats and better legal protection through proper logging and tracking of documents. 

With Part3’s automated tools, the team was able to reduce manual tasks significantly, which freed up valuable time for staff to focus on higher-priority work. This helped increase productivity and optimize their existing resources. 

VCBO also benefited from increased data visibility and control. They no longer had to worry about losing data ownership to third-party platforms like Procore, and the ability to link Part3 with other systems kept their operations centralized and under their control.

After running a successful training program, survey data showed a clear increase in user confidence across the firm, indicating the rollout was effective. Today, Part3 is a fully integrated part of VCBO’s CA process. As a result, the firm has continued to grow and scale its operations smoothly.

"With Part3, you maintain full ownership and control of your data, which is critical from a legal standpoint. Unlike other platforms like Procore, where we lose copyright and control, Part3 allows us to keep everything within our system while still collaborating seamlessly with external consultants."

Pricipal at VCBO

"With Part3, you maintain full ownership and control of your data, which is critical from a legal standpoint. Unlike other platforms like Procore, where we lose copyright and control, Part3 allows us to keep everything within our system while still collaborating seamlessly with external consultants."

Pricipal at VCBO

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Try it now

Ready to streamline your construction administration?

Sign up for a free demo. No credit card or commitment required.